PROCEDURES FOR SUBMISSIONS OF PROPOSALS

1.  Obtain the form for the particular action that you wish to propose. Please read the description of all of the forms and carefully consider which form is best suited for your proposal. If assistance is needed determining the appropriate proposal, please contact your departmental representative or a University-Wide Curriculum Committee (UCC) officer. Submitting a proposal on the wrong form may prevent that proposal from being considered by the UCC.

The forms that are available are as follows:

a.  New Course Proposal Form. Microsoft Word Adobe Acrobat
If you are proposing a new course, you must use this form even if the new course is a part of a proposal for a new program or a proposal to revise an existing program. You must fill out a separate New Course Proposal Form for each and every new course you propose. If you are making significant changes in the content of a course, you may not use the Course Revision Proposal Form. In that situation you must use the New Course Proposal Form.

b.  Course Revision Proposal Form. Microsoft Word Adobe Acrobat
This form is for course revisions in course numbers, titles, catalog descriptions, and credit hour requirements. You may not use this form if you are making significant revisions in the content of the course.

c.  UCC PASSHE Hybrid Credit-Based Program Proposal Form. Microsoft Word Adobe Acrobat
This form is for proposing a new credit-based program at the undergraduate level; in the form of a new major, minor, or concentration.

d.  UCC PASSHE Hybrid Credit-Based Program Proposal Form - Masters. Microsoft Word Adobe Acrobat
This form is for proposing a new credit-based program at the graduate level.

e.  UCC PASSHE Hybrid Reorganization Proposal Form. Microsoft Word Adobe Acrobat
This form is for revising programs, including revisions in the courses required for a particular major. It is intended for the reorganization of a major, concentration, minor, or certificate. This form is to be used for an active program or programs in moratorium.

f.  Distance Learning Course Proposal Form. Microsoft Word Adobe Acrobat
This form is for the approval of distance learning courses. Distance Learning courses include distance education, online, and hybrid courses. This form is to be used for the creation of new courses and the modification of existing courses to a distance learning format. However, modifying an existing course at the university may expedite processing of the proposal.

g.  Course Designation Proposal Form. Microsoft Word Adobe Acrobat
This form is for the approval of an existing course that will add one of the four intensive designations indicated in the General Education curriculum. A course may have any combination of intensive designations; writing, global, African-American heritage or information literacy. This form is designed to accommodate adding a designation to an existing course. In the event that the new course  being proposed  is intended to also be an intensive course then this form must be submitted with a completed New Course Proposal Form.

h.  Honors Course Proposal. Microsoft Word Adobe Acrobat
This form is for the approval of an existing course to be designated an honors course. Honors courses will support one or more roles in the Keystone Honors Curriculum.  This form is intended to create honors versions of existing courses. In the event that a new course is being proposed, this form must be submitted with a completed New Course Proposal Form.

2.  Fill out the appropriate form and attach all required supporting materials. Only complete proposal forms will be reviewed at UCC meetings. For each curriculum action you are recommending, you must fill out a separate form, even if the actions are inter-related or are submitted at the same time.

For example, if you are proposing to revise the names of more than one course, you must fill out a separate course revision form for each one. If you are proposing a new course and also proposing that the new course be required for the major, you must fill out a separate form for each of these actions. If you submit several forms at the same time, submit each form separately. Each form has a section requesting a justification for the proposal. This section should be filled out thoroughly. Evidence of departmental support for the proposal must be attached, in the form of minutes recording an official vote during a department meeting, a signature sheet in which members of the department indicate their position on the proposal, or evidence of an electronic vote.

3.  Submit the completed proposal, all needed materials, and supporting evidence to the Curriculum Committee Chair and Vice Chair while copying your Department Committee members and Chair.

4.  Proposals that are submitted at least 10 business days before a Curriculum Committee meeting (held on the third Monday of the month) will be scheduled for that month’s meeting and will be considered at that meeting - time permitting. Proposals must be presented by the proposal writer, a department representative on the Curriculum Committee, or someone else from your department. Proposals will not be considered if no one capable of presenting the proposal is in attendance. In such a case, the proposal will be considered at the next meeting.

5.  Upon approval, the proposals will be submitted to the Academic Affairs Council for review. Proposals must be presented by the proposal writer, a department representative on the Curriculum Committee, or someone else from your department. Similarly, an Expedited proposal can by-pass review at the Academic Affairs Council and will instead be reviewed by the Provost.

6.   Upon approval, the proposal will be submitted to the Office of the President. The only exception being an Expedited proposal that will by-pass review by the President and will be submitted directly to the Registrar for Action.

7.  Upon approval, the proposal will be submitted to the Registrar for Action.

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