Federal SATISFACTORY ACADEMIC PROGRESS (sap) pOLICY

Cheyney University and the U.S. Department of Education encourage all students to complete their degrees in a timely manner and with satisfactory grades. For students receiving financial aid from Federal Title IV assistance programs, including Federal Pell and Supplemental Educational Opportunity (SEOG) Grants, Federal College Work-Study Program, and Federal Direct Loans (Subsidized, Unsubsidized, and PLUS), the Federal government links financial aid eligibility to the students' academics through a policy known as Satisfactory Academic Progress. 

The Federal SAP Policy is currently under review

 

Satisfactory Academic Progress (SAP) for the Pennsylvania State Grant Program Administered by the Pennsylvania Higher Education Assistance Agency (PHEAA)

  • Students must successfully complete at least 12 credits for each full-time semester and at least 6 credits for each part-time semester in which PA State Grants were received.
  • Remedial/developmental credits, in many instances, do not count toward the credits required for PA State Grant SAP. Remedial credits can only count toward PA State Grant SAP if taken during a semester for which a student was granted a Remedial Exception and used toward the minimum number (12 for full-time or 6 for part-time) of credits needed.  There are restrictions to the number of remedial credits allowed and the number of semesters in which remedial credits can be counted.  
  • A course previously passed during a semester in which a PA State Grant was awarded will not count in the PA State Grant SAP calculation if taken and passed again.
  • PHEAA mandates the responsibility of checking PA State Grant SAP to the institution of attendance. As a result, students may receive an award notification from PHEAA before the Financial Aid Office can review for PA State Grant SAP.
  • PA State Grant SAP will be evaluated in May after spring grade processing for all students who previously received one or more PA State Grants, have filed a FAFSA for the current or upcoming year and have been tentatively awarded a PA State Grant for the upcoming year.
  • Students who were awarded a PA State Grant(s) during the previous academic year, including summer semester, will be evaluated for credits earned during that year.
  • Students who were awarded a PA State Grant(s) prior to the previous academic year will be evaluated for credits earned during and since that year.
  • The Financial Aid Office must review official college transcripts with final grades to determine PA State Grant SAP for students for whom their most recent PA State Grant(s) was received while at another institution. It is the responsibility of students to ensure that an official transcript from a prior institution(s) is mailed to the Office of Admissions.
  • Students are responsible to inform the Financial Aid Office of any grade change that occurs after the PA State Grant SAP review if s/he believes the change will impact the most recent review.
  • Students who have not achieved PA State Grant SAP will be ineligible for PA State Grants until the semester after they have earned additional credits to demonstrate PA State Grant SAP. Any additional credits must be non-developmental and must be earned from an approved Pennsylvania State Grant or Federal Title IV institution in order to be considered toward PA State Grant SAP.
  • Students who believe that they had mitigating circumstances that prevented them from achieving SAP may appeal PHEAA's PA State Grant academic progress decision. Appeals must be made in writing and are reviewed only by PHEAA. Students can contact PHEAA at 1-800-692-7392 for additional information.  
  • No student may receive more than the equivalent of four full-time academic year awards.

Non-Pennsylvania State Grant programs may have different satisfactory academic progress guidelines.   Students should contact their state grant agency for eligibility requirements.