SATISFACTORY ACADEMIC PROGRESS (sap) pOLICY

Cheyney University and the U.S. Department of Education encourage all students to complete their degrees in a timely manner and with satisfactory grades. For students receiving financial aid from Federal Title IV assistance programs, including Federal Pell and Supplemental Educational Opportunity (SEOG) Grants, Federal College Work-Study Program, and Federal Direct Loans (Subsidized, Unsubsidized, and PLUS), the Federal government links financial aid eligibility to the students' academics through a policy known as Satisfactory Academic Progress.

Cheyney University Satisfactory Academic Progress (SAP) Policy

A. Purpose

The purpose of the policy is for the Financial Aid Administrators at Cheyney University of Pennsylvania to perform an academic evaluation/review annually at the end of the corresponding payment period typically the spring semester. The review may include a satisfactory academic progress review after a summer term (if applicable}. The policy enforces the evaluation of each student's academic standing and pace towards a four-year degree within the defined intervals in an effort to monitor the student's continued eligibility for federal student aid as required by the Department of Education. The evaluation is to certify each student's continued academic success towards earning a four -year degree at Cheyney University of Pennsylvania for the students requesting assistance through the Federal Student Aid programs.

B. Scope

Traditional Undergraduate Students

Students attending Cheyney University who wish to be considered for Federal Title IV aid, in addition to meeting other eligibility criteria must maintain satisfactory academic progress (SAP} in the course of study being pursued. The University is required to establish satisfactory academic progress as strict as or stricter than the Undergraduate academic policy for students who are not receiving Title IV Aid. At the end of each financial aid
Award year (Spring and Summer if applicable}, a review will be made to ensure compliance with the SAP standards.

The Financial Aid Administrator will use the University's Official grade evaluation method qualitative (GPA}and quantitative (earned/attempted) measurements to test for compliance with the written standards outlined in the Satisfactory Academic Progress policy.

C. Definition and Procedure(s)

Minimum Standards

SAP is measured on three standards: cumulative Grade Point Average (GPA), cumulative pace of completion, and the maximum timeframe to complete the course of study. Students requesting consideration for federal financial aid must demonstrate a positive forward movement toward their degree and must meet the standards listed as follows:

Cumulative Credits Attempted Cumulative GPA Required Pace of Completion

1 to 12 credit hours 1.60 or above At least 67%

13 to 23 credit hours 1.80 or above At least 67%

24 or more credit hours 2.0 or above At least 67%

Please note: The credit hours shown above are comprised of the total semester hours attempted, including grades of "P", Prior learning Assessment credits, and transfer credits.

Each student must successfully meet or exceed the cumulative GPA and minimum pace of completion. Students must also complete their program in a maximum timeframe not to exceed 150% of the number of required credit hours to earn their degree.

The GPA used for determining SAP is the GPA as defined by the University.

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Pace of the completion is a percentage calculated by dividing the cumulative number of credits that a student has completed by the cumulative number of credits that a student has attempted.

The maximum timeframe is defined by the maximum number of credits that a student is required to complete to graduate in his/her academic program. '

Use of Credits in SAP Calculation

Attempted credits include all course credits in which the student remained enrolled past the last day for Add/Drop as well as all transfer and repeat courses. Credits with the following grades will also be included in attempted credits: F (Fail), I (Incomplete), AW (Administrative Withdraw), W (Withdraw), WC (Official Withdraw), CR (Transfer Credit), NGR (No Grade Recorded).

Transfers

Transfer credits do not count in the calculation of the GPA, but they are included in the calculation of pace of completion and maximum timeframe as both attempted and completed credits.

Students Not Making Satisfactory Academic Progress

Students will be reviewed for satisfactory academic progress (SAP), at the end of each financial aid award year (Spring, Summer if applicable). After review, students who are found not to be making the minimum satisfactory academic progress standards at the end of the academic year will be placed on an automatic warning and may receive one payment of federal student aid. Students who are found not to be making satisfactory academic progress at the end of their warning semester will have their financial aid suspended effective immediately.

If mitigating circumstances contribute to failure to meet the minimum SAP standards, students may submit a written appeal for consideration of probationary financial aid. The appeal must include the basis for circumstances that did not allow the student to meet the minimum SAP standards. Some circumstances such as medical problems, illness, or death in the family, relocation or employment in order to be favorably considered. The appeal must document what circumstances occurred that contributed to the student failing to meet the minimum standards of academic progress and also what has changed to allow the student to reestablish SAP. The Academic Success
Center works with the students to develop an academic plan which must be submitted with the appeal.

Submission of an appeal does not guarantee reinstatement of eligibility for financial aid. Each appeal is reviewed on a case by case basis, and a student is notified in writing by the Director for Financial Aid of the outcome of that appeal.

Students may be placed on SAP Probation when Cheyney University determines the student should be able to make satisfactory academic progress during the probation semester and meet the school's satisfactory academic progress standards at the end of the probation semester, or an academic plan is developed for the student that, if followed, will ensure that the student is able to meet the school's satisfactory academic progress standards by a specific point in time.

Students who appeal for maximum timeframe will be reviewed on a case by case basis to determine if they will complete their degree pursued within a specific timeframe. If an appeal is approved for maximum timeframe, the student will be allotted a specified number of attempted credits to complete his/her pursued degree. Any credits attempted for coursework not applicable toward the degree will reduce the number of approved credits, and are not eligible for financial aid. In addition, any course for which the student withdraws or fails will reduce the number of approved credits. Once the number of approved attempted credits is reached, the student will no longer be eligible for financial aid.

 

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Institutional Dismissals

The Provost's Office notifies the Financial Aid Office of students who are dismissed from the University. Students who are academically dismissed from the University that are receiving financial aid will automatically have the financial aid terminated.

Reinstatement of Financial Aid

Once a student meets the minimum SAP standards, financial aid will be reinstated. Award cannot be paid retroactively for the payment period(s) during which eligibility was lost. If an appeal is granted, the student will qualify to receive an award for one financial aid payment period. Failure to reestablish eligibility at the end of a SAP probation semester or adhere to the academic plan created for the student will result in termination of federal financial aid eligibility.

Cheyney University Graduate Satisfactory Academic Progress (SAP) Policy

A. Purpose/Scope

The purpose of the policy is for the Financial Aid Administrators at Cheyney University of Pennsylvania to perform an academic evaluation/review annually at the end of the corresponding payment period typically the spring semester. The review may include a satisfactory academic progress review after a summer term (if applicable). The policy enforces the evaluation of each student's academic standing and pace towards a graduate degree within the defined intervals in an effort to monitor the student's continued eligibility for federal student aid as required by the Department of Education. The evaluation is to certify each student's continued academic success towards earning a graduate degree at Cheyney University of Pennsylvania for the students requesting assistance through the Federal Student Aid programs.

Traditional Graduate Students

Students attending Cheyney University who wish to be considered for Federal Title IV aid, in addition to meeting other eligibility criteria must maintain satisfactory academic progress (SAP) in the course of study being pursued. The University is required to establish satisfactory academic progress as strict, or stricter than the graduate, academic policy to ensure compliance with the SAP standards.

B. Definition/Policy and Procedure(s)

Minimum Standards

SAP is measured on three standards: cumulative Grade Point Average (GPA), cumulative pace of completion, and the maximum timeframe to complete the course of study. Students requesting consideration for federal financial aid must demonstrate a positive forward movement toward their degree.

Students starting a graduate program at Cheyney University are considered to be starting a new degree program for tracking cumulative GPA, pace of completion, and maximum credit hours for financial aid.

All graduate courses for which a student registers are used to calculate SAP standards, whether or not the courses are taken to fulfill degree requirements. Financial aid many not be awarded for credits that do not apply towards the degree. If a student repeats a course, both the credits and the grade for the repeated course will be used in determining SAP standards.

A student must successfully meet or exceed the minimum cumulative GPA of 3.0.


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Graduate students must successfully complete all credit hours attempted. Successful completion means to receive a final grade of A, B, C, or P (if applicable).

Maximum time frame requirements for aid eligibility are contingent upon the student completing degree requirements within 150% of the number of credits required for their degree.

Use of Credits in SAP Calculation

Attempted credits include all course credits in which the student remained enrolled past the last day for Add/Drop as well as all transfer and repeat courses. Credits with the following grades will also be included in attempted credits: F (Fail), I (Incomplete), AW (Administrative Withdraw), W (Withdraw), WC (Official Withdraw), CR (Transfer Credit), NGR (No Grade Recorded)

Transfers

Transfer credits do not count in the calculation of the GPA, but they are included in the calculation of pace of completion and maximum timeframe as both attempted and completed credits.

Students Not Making Satisfactory Academic Progress

Graduate students will be reviewed for satisfactory academic progress (SAP), at the end of each financial aid award year (Spring, Summer if applicable). Students who are found not to be making satisfactory academic progress will have their financial aid suspended effective immediately.

If mitigating circumstances contribute to failure to meet the minimum SAP standards, students may submit a written appeal for consideration of probationary financial aid. The appeal must include the basis for circumstances that did not allow the student to meet the minimum SAP standards. Some circumstances may include; medical problems, illness, or death in the family, relocation or employment etc. can be considered in the appeal process.
The appeal must document what circumstances occurred that contributed to the student failing to meet the minimum standards of academic progress and also what has changed to allow the student to reestablish Si\P.

Submission of an appeal does not guarantee reinstatement of eligibility for financial aid. Each appeal is reviewed on a case by case basis by the SAP committee, and a student is notified in writing by the Director for Financial Aid of the outcome of that appeal.

Reinstatement of Financial Aid

If the appeal is granted by the SAP Committee, the student will receive an award for one financial aid payment period. If the appeal includes an academic plan, the student's aid eligibility may be longer than one probationary period if the student is making up the deficiencies as schedules in the plan.

Failure to reestablish eligibility at the end of the SAP probation award period will result in termination of federal
aid eligibility. Once a student meets the minimum SAP standards financial aid will be reinstated. Awards cannot be paid retroactively for the payment period(s) during which eligibility was lost.

Institutional Dismissals

The Provost's Office notifies the Financial Aid Office of students who are dismissed from the University. Students who are academically dismissed from the University that are receiving financial aid will automatically have the financial aid terminated.