This employee is responsible to the Controller/Assistant Vice President for Finance for the revenue functions of the University. This responsibility includes supervision and training of the Bursar Office staff in a variety of activities, including, but not limited to accounting systems, financial aid regulations, University policies and providing good customer service. This requires a thorough knowledge of all computerized applications used; financial aid process; and, current term billing, collection practices and receipt processing of all cash receipts of the University in conformance with applicable University, Pennsylvania State System of Higher Education, Commonwealth of Pennsylvania and Federal, laws, regulations and procedures. This position is designated as essential personnel in cases of emergency closing of the University.The Bursar is the individual charged with assuring that the Bursar responsibilities are carried out in a manner which best serves the University. A significant portion of this employee’s time must be dedicated to professional-level exchanges of information in both the written and oral forms with students, parents and University personnel. The incumbent must provide the leadership and cooperation needed to initiate and maintain sound financial and data processing systems to support the Bursar’s function in accordance with generally accepted accounting principles. This position is classified as a Manager 180 with salary range of $70-$73K and full university benefits.
Essential Job Functions include:
- Tuition, fees, room, board and other fees assessment rules within the Power Campus software.
- Processing of accurate invoices to students including specific payment instructions and managing current receivables on a monthly cycle.
- Supervision of the accounts receivable function, ensuring integrity of students’ accounts regarding charges of tuition and fees and credits of payments, i.e., cash, financial aid, etc.
- Supervision and maintenance of regular student billing and collection of all receipts due the University including revenue from external sources such as tuition, room, board and interoffice sources such as institutional financial aid, parking fines, library fines, health center fees, etc.; depositing daily revenue in local depository.
- Controlling and disbursing financial aid in accordance with generally accepted accounting procedures and in compliance with Federal and State regulations.
- Serve as liaison between collection agency and the University
- Ensure 1098T forms are provided to students in accordance with Federal reporting deadlines and guidelines.
- Providing payment options, such as installment plans and credit cards, to students and parents. Managing, maintaining and reconciling financial records pertaining to the University installment plan and student transactions
- Supervision and maintenance of daily records and documentation of revenue
- Direct workflow of journal entries for Revenue Accounting and review source documents in preparation for the General Ledger System
- Interact with the IT and Financial Aid Office regarding student accounts and pertinent reports necessary for student financial accounting
- Serve as Bursar’s office liaison to Public Safety, Library, Housing, Dining Hall, Health Center, and the Athletic Department in regards to miscellaneous charges to student accounts
- Authorize student refunds for active and withdrawing students within the realms of Federal, State and University guidelines
- Approve student applications for change in resident status
- Assist the Controller in the following areas:? preparation of University reports and schedules required for financial statements; developing and enforcing policy and procedures for the Revenue area; coordinating and directing the Business Officer’s role in the registration process
- Promotion and support of professional development within the office thereby improving service to constituents through a prompt and courteous manner.
- Counsel and assist students and parents on a regular basis concerning students’ financial status
- Verify vault contents daily
- Providing internal controls for the performance of all Bursar functions, identifying weaknesses and developing new processes as required.
- Other related duties as assigned or necessary
Education, Training, and/or Experience:
Education: Bachelor’s degree in accounting, business administration/management or a related field
Experience: Three to five years supervisory experience in student accounts or related areas. Experience with SAP and Power Campus preferred however not required.
How to Apply:
Application packet must include the following:
·University Application (Go to http://www.cheyney.edu/human-resources/Employment-Opportunities.cfm and select "How to Apply". Download and complete the university application).
·Resume and cover letter
·Copy of transcript showing highest level of education
1. Official transcript of highest education level will be required if an offer of employment is extended.
2. Prior to a final offer of employment, the selected candidate will be required to submit to a background check including, but not limited to, employment verification, educational and other credential verification and criminal background check per Pennsylvania State System of Higher Education policy.
All application materials can be faxed to 610 399 2283, emailed to email@example.com or mailed to:
Cheyney University of Pennsylvania
Office of Human Resources - Bursar
1837 University Circle
P.O. Box 200
Cheyney, PA 19319-0200
Email Address: firstname.lastname@example.org
Cheyney University is an affirmative Action/Equal Opportunity Employer