Back to Finance and Administration HUMAN RESOURCES

5 steps to hiring non-work study students

The Office of Human Resources assists campus departments with hiring non-work study students and tracking work hours to facilitate the student payroll process.

The process to hire Non-Work Study student employees is as follows:

Step #1

Hiring Supervisor completes Student Hiring Request.  This form is to be completed by the “Requestor” or “Supervisor” BEFORE students begin any employment. A new form must be completed for each student for each semester or period of employment

Step #2

Hiring Supervisor completes Student Position Description.  To be completed by the “Requestor” or “Supervisor” and approved by the Office of Human Resources.  It is important that we maintain the integrity of bargaining unit work with assigments to students.

Step #3

The selected student completes the Student Data Form

Step #4

The Requestor or Supervisor submits the forms used in Steps 1, 2, and 3 to the Office of Human Resources as one packet with all appropriate signatures.  The Office of Human Resources will work with the student and supervisor to ensure processing is completed in a timely manner.

Step #5

The Supervisor reviews with the hired student, the content of the Student Workplace Guide and any other guidelines for professional workplace expectations.

The Office of Human Resources will work with students to complete the process with the following:

I9 – Federal form which supports the student’s eligibility for employment in the United States.

Direct Deposit Form – Authorization for Payroll Office to deposit wages into the student’s bank account.

W4 – Form to authorize tax withholding

Employment Letter – Letter signed by President or a designee to offer employment on campus.

Student Workplace Guide – This guide is distributed by the Office of Human Resources (Student Payroll) AFTER the student has submitted all required documents to complete the hiring process.  The student returns the signature page of the Student Workplace Guide to the Hiring Supervisor.