2013 Spring Semester Closing Information

Between final exams and determining your summer plans, the end of the spring semester can be a stressful time. Here is what you need to know to make your departure from the residence halls a successful and efficient move out experience.

All residents are advised that 24-Hour Quiet Hours
begins at 10:00pm
on Friday, May 10, 2013 and ends aT 6:00pm
on Friday, May 17, 2013.

The residence halls close promptly at 6:00pm on
Friday, May 17, 2013.


Closing Procedures

Step 1: Schedule a Check Out appointment with your RA

All residents must sign up for a checkout date and time with their RA a week in advance of the halls closing on May 17, 2013. This appointment must take place no later than 24 hours after your last final exam, and before 6:00pm on Friday, May 17, 2013. Failure to do so may result in an improper checkout fee and/or other fines.

Step 2: Prepare for the RA’s arrival for the Check Out appointment

At the time of the scheduled appointment, the RA will come to your room to conduct a room inspection, making note of any changes in the condition of your room since Move in. The RA will also collect your room key, assess the cleanliness of the room, and ask you to sign the "Check Out" portion of your Room Inventory Form.

Trash bags can be obtained at the front desk to assist with properly removing your trash and unwanted items. All trash bags must be tied tightly and taken to the trash room in your building. Any trash, unwanted items, food, belongings left behind, etc. that are discarded inappropriately will be billed to the room, suite, wing, floor, and/or building if applicable. Please commit to doing your part as a member of the Cheyney University community.
You must have all of your belongings packed and out of the room/suite before the RA arrives. 
The living area (including suite common areas and bathroom if applicable) and all furniture (drawers, sinks, bathrooms, micro-refrigerators, desks, chairs, etc. should be cleaned and in good condition, and you should have said your “goodbyes” to friends. Students are not permitted to return to the residence halls once they checkout.  Be advised that they will be considered as trespassing should they be found inside the residence halls. If you fail to schedule a check out appointment with an RA, miss your appointment or are not packed and ready to go when your RA arrives, you will be charged a $50 Improper Checkout fee.

Charges & Fees

All students should be advised that the Assistant Director will conduct a final inspection of your room/suite after all students have vacated the halls.  Any concerns that were not noted upon your initial move-out inspection with your RA will be added to your Room Inventory Form.  Students will be billed for any such concerns.  Students should also review the Student Occupancy Agreement and Room Inventory Form that they completed during check-in as common area damages will be assessed and billed to the appropriate wings, floors, and/or building when applicable.  
If the Residence Life and Housing staff is unable to determine which student is responsible for the damages and/or missing item in the room/suite, all students assigned to the room/suite will be charged.
Students will have fifteen (15) business days after the date listed on the billing of charges form to appeal any charges in writing to their Assistant Director at residence@wolf.cheyney.edu. Students should state the reason for appeal and all correspondence must contain appropriate content and language. All appeals must be sent from the student’s assigned Cheyney University email. Please include the following in your appeal: 
(First and Last Name, Student ID Number, (000-00-0000), Hall & Room Number, Reason for appeal, Item(s) and charge(s) you are appealing)
The following are charges and fees that will be assessed to students if applicable.  Students must make sure that they complete all steps as outlined above to avoid unnecessary charges and fees:

Room key not retuned and/or does not work properly: $48
Improper Checkout: $60
Excessive Cleaning & Removal of Trash: $36 (Charged by the hour)
Excessive Trash & Unwanted Items Discarded in the Residence Hall (carpets, trashed swept in the hall, clothing, food, etc.): $36 (Charged by the hour)

Charges may be assessed to the room, suite, floor, wing, or building where applicable.
Missing Items, Damages and/or Vandalism Charges determined are by Facilities Department

Step 3: Avoid the Rush and Over Crowded Elevators - Plan Ahead

Many of our resident students tend to move out over the final two days of the semester (this year, May 16th and 17th). This can create lines and congestion at the elevator and outside of each residence hall.
If time and proximity allow, we encourage you to take home a bulk of your belongings the weekend prior to your final exams.  This will likely provide for a faster and more enjoyable Move Out for you and your parent/guardian.

Step 4: Storage

Cheney University does not have secured storage areas, and on-campus summer storage of student possessions is not available. Any personal items left in rooms after closing will be considered abandoned property and will be removed and discarded at the expense of the resident. Please also know that pick-up of your belongings MUST occur no later than Friday, May 17, 2013 prior to 6:00pm. The only exceptions are graduating seniors who will be granted approval to stay overnight for Commencement and who must check out by 4:00pm on Saturday, May 18, 2013. Graduating seniors must be confirmed by the Registrar’s Office.

Step 5: Parking and Loading

Students and their families are encouraged to load their vehicles quickly, vacate the campus, and to allow for others to do the same.  Cars should not be left unattended and in front of any residence hall and/or on campus loaded with belongings. 

Step 6: Communicate with your parent/guardian about Move Out

All students must plan ahead and communicate with their parent/guardian regarding the time of their scheduled move out, their estimated arrival to campus, move out plans, etc. In addition, on the day of your departure from campus, we ask your ride to call you when they are 10–15 minutes from campus to check on your progress and make your final Move Out plans. As a reminder, be sure to check all areas of your room to include cabinets, drawers, desks, under your bed, on top of the closets, etc.

To all of our graduating seniors, we wish you much success
and a prosperous future!

To all students, have a safe and relaxing summer!