room change policy
The Office of Residence Life and Housing recognizes that living with another individual may be challenging at times. The staff strives to assist all residents with any living learning community concerns by first discussing the concern. It is highly recommend that the resident discuss their concerns with their roommate/suitemate first. Should this prove unsuccessful, residents should proactively contact their RA(s) and provide detailed information as to the concern. Should this prove unsuccessful, the next step is to contact the Office of Residence Life and Housing.
There may be times when a resident has completed the steps above and would like to request a room change. Students may request room changes during the Open Room Change Week which begins the third week of the Fall and Spring semesters depending on the availability of space in the residence halls. Some emergency exceptions to this rule are made with the approval of the Office of Residence Life and Housing. If you feel that your situation is an emergency, you must contact the Office of Residence Life and Housing to discuss your concerns. Under normal circumstances, you will be expected to wait until this designated period to request a room change. The process and procedures for room and hall changes will be explained to you by the Residence Life and Housing staff prior to the Open Room Change Week. Look for posters in your building explaining the room change procedure.
Unauthorized Room Changes
Room changes without approval from the Office of Residence Life and Housing are not permitted. All room changes need to follow proper procedure and must be conducted during Open Room Change Week or as approved. Any student who changes rooms or suites without first obtaining the written approval of the Office of Residence Life and Housing will immediately be moved back into the originally assigned room/suite and may be subject to disciplinary action.
The University has developed the following policy regarding room consolidation:
- The University reserves the right to consolidate two or more students who are occupying standard double rooms privately, or residents of two partially occupied suites.
- The University reserves the right to consolidate two students who each sign up individually for a double room on the same floor or in the same residence hall during the Room Selection process.
A student who is required to consolidate will need to do either of the following:
- Have another approved student in a similar situation move into the unoccupied or unassigned space in their room/suit.
- Move into an unoccupied or unassigned space in another approved student's room or suite.
- Students can request a list of approved residents who require consolidation. Students must inform their RA and the Office of Residence Life and Housing of their choice as outlined above by the stated deadline.